Control before order
Η προσφορά συγκρίνεται μόνο όταν το scope είναι ίδιο.
Defined item
Dimensions, quantity, finish, performance, delivery point, installation need και return condition.
Comparable quote
Net price, VAT, transport, labour, overtime, venue fees, damage deposit και cancellation terms.
Named owner
Ένα πρόσωπο για order, artwork, delivery, onsite issue, acceptance και invoice matching.
Deadline chain
Approval, production, dispatch, venue access, testing και return dates ως ξεχωριστά checkpoints.
Acceptance proof
Τι ελέγχεται, ποιος το αποδέχεται και τι συμβαίνει αν το παραδοτέο αποκλίνει.
Fallback route
Backup stock, δεύτερη συσκευή, replacement print, alternate crew ή documented no-go decision.
Supplier categories
Κάθε κατηγορία έχει διαφορετικό ρίσκο.
| Category | Primary controls | Acceptance |
|---|---|---|
| Graphics & print | Artwork version, dimensions, substrate, colour reference, finishing and packing. | Visual, dimensions and finish before dispatch. |
| AV & lighting | Model, inputs, power, content format, rigging rules, operator and backup. | Full playback and event-use test. |
| Furniture & rentals | Quantity, colour, condition, delivery slot, deposits and return ownership. | Count and condition at handover and return. |
| Transport | Vehicle, driver, loading plan, passes, access window and contingency. | Complete packing list at venue and return. |
| Onsite crews | Names, roles, arrival, venue induction, tools, supervisor and working limits. | Completed assigned scope and clean closeout. |
| Venue services | Official order, power, internet, water, lifting, waste and approved times. | Service available and tested before opening. |
Claims and checks
“Approved supplier” σημαίνει μόνο ό,τι μπορεί να αποδειχθεί.
- IdentityLegal entity, invoice details, named contact and project role.
- Venue eligibilityRequired access, insurance, licences or inductions checked for that venue and task.
- CapabilityRelevant samples, equipment, capacity and committed dates, without invented certification claims.
- Commercial termsWritten price, exclusions, payment milestones, cancellation and damage terms.
- Data boundaryOnly necessary exhibitor, venue and access information is shared.
- CloseoutInvoice matched to accepted scope, returns and documented adjustments.
Escalation
Όταν κάτι αλλάξει, η απόφαση φτάνει γρήγορα στον σωστό owner.
Record the deviation
Item, time, evidence, current impact and supplier response.
Set viable routes
Correct, replace, reduce scope, reschedule within venue limits or stop.
Name the approver
Cost, timing and visitor impact are accepted by the authorised decision owner.