Six gates
Real readiness is clear before the truck arrives.
Every gate has an owner, due date, evidence and status. “Almost ready” is not an acceptable status when access slots or opening time depend on it.
Venue confirmed
Hall, stand number, footprint, height, open sides, venue manual, access rules and organiser.
Design approved
Layout, finishes, graphics positions, equipment, technical services and final approver.
Artwork locked
Print-ready files, dimensions, bleed, colour references, copy, language and approval timestamp.
Production released
Bill of materials, supplier orders, quality checkpoints, packing list and fallback decision.
Logistics booked
Vehicle, driver, passes, loading route, installation crew, tools, return route and onsite contact.
Handover ready
Testing, cleaning, snag closure, exhibitor acceptance, keys and remotes, and dismantling plan.
Status language
Four statuses that leave no room for doubt.
| Ready | The gate is complete and the required evidence or approval is recorded. |
|---|---|
| At risk | The deadline is approaching or a dependency could affect delivery. |
| Blocked | Work cannot proceed lawfully or practically without a decision, file, payment or venue approval. |
| Not required | The gate does not apply to this scope, and the reason is recorded. |
Change control
Every change has a cost, a timing impact and a consequence.
What changes
The item affected, who requested the change, when and why.
What is affected
Artwork, materials, supplier orders, transport, crew, venue approval, budget or the opening deadline.
Who approves
Written acceptance, a new due date and the version of the brief or design being replaced.
Go / no-go
The final check before departure.
- Venue packManual, passes, contacts, access slot and service orders.
- Packing proofNumbered cases, item list, fragile items and return ownership.
- Onsite teamNames, roles, arrival time, tools and escalation contact.
- Testing planPower, screens, lighting, connectivity and content playback.
- Closeout planSnag list, cleaning, exhibitor handover and dismantling slot.
- FallbacksBackup print, replacement equipment and decision owner.